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Our entry waiver includes the terms and conditions. If you are unsure about any of these please contact us at racedirector@runwalk.co.nz


Please read this acknowledgment, waiver and release from liability carefully before continuing with your online or paper entry.


1. I understand that competing in the event involves running or walking on public roads used by other people and traffic and I am aware of the hazards involved.  The hazards include but are not limited to: vehicle traffic, actions of competitors, spectators, event personnel, weather conditions and my physical and mental state of health.  In my judgement I have sufficient competence and experience to participate safely.

2. I certify that I am physically fit, have sufficiently trained for participation in this event and I have not been advised otherwise by a qualified medical person.


3. I certify that I will be 10 years of age (for walking events 5km or over), 13 years of age (for any event 5km or further), 14 years of age (for any event 10km or further), 16 years of age (for any event 20km or further) or 18 years of age (for any event 28km or further) or older the day of the event.


4. My accepted entry will not be transferred to another person.


5. I will follow the course set out for my event, abide by the road and event rules, and follow the instructions given to me by event officials, at all times. Failure to comply in any way with these matters may lead to me being pulled from the event and disqualified.


6. I will wear the event number and timing transponder/chip as directed by the Event Organisers. I must return the timing transponder/chip after the event (whether I participate and/or finish or not) otherwise I will be charged by the Event Organisers, and I agree to pay, $25 for its non-return to the Event Organisers.


7. Should the event be cancelled or stopped for any reason, or personal circumstances arise that prevent me from participating (or completing the event), I accept that my entry fee is non-refundable. Entries are only transferable at the discretion of the Event Organisers and will incur a transfer fee of $15.

8. Should the participant need to withdraw for any reason, Series Entrants Entry Fees are non-refundable after 5:00pm 14 June 2014 or Individual Entrants Entry Fees are non-refundable 7 days or less to any individual event.  Prior to these dates, $15 of the entry fee will be retained to cover administration and handling costs for each withdrawal. Entries can only be withdrawn if notice is received in writing up to 5:00pm 14 June 2014 for series entrants or a minimum of 7 days prior to any individual event.  Letters of withdrawal should be addressed to Entry Withdrawals Ė Run Walk Ltd, M129, Private Bag 300987, Albany, Auckland, New Zealand or email racedirector@runwalk.co.nz

Please note that all Kids Event entries are non refundable.

9. In consideration of the acceptance of my entry, I hereby take action for myself, my executors, administrators, heirs, next of kin, successors and assigns as follows:  

a) I HEREBY WAIVE, RELEASE AND DISCHARGE from any and all liability for death, disability, personal injury, property damage, property theft and all other foreseeable risks, claims or actions of any kind (including negligence) whatever and however occurring which may arise, at any time, from or in connection with, directly or indirectly, my participation in or my travelling to and from this event, the following persons or entities: The Event Organisers, Event Officers and personnel, land managers and/or owners, event sponsors, volunteers, Auckland Council (or other area or district Councils or local bodies of whatever nature in which the event may be staged), New Zealand Police, and all of the aboves respective officers, directors, employees, independent contractors, representatives, agents and volunteers.  

b) I HEREBY INDEMNIFY AND HOLD HARMLESS the persons or entities mentioned in 9(a) above from any and all liabilities, claims or actions (including negligence) whatever and however caused which may arise, at any time, as a result of or in connection with, directly or indirectly, my participation in or my travelling to and from this event.

10. I acknowledge that the Event Organisers reserve the right to alter the advertised course or start time (at their absolute discretion).

11. I consent to receive any medical treatment that may be deemed necessary in the event of injury, accident or illness during the event, and I allow that information to be passed on to the Event Organisers or third parties as necessary.

12. I authorise the use of my name, voice and picture and any information provided by me on this entry form to be used without payment in any broadcast, telecast, communication, promotion, or advertising, and I also agree that the information I have provided may be used by the Event Organisers for the purpose of promoting future or other events or for the promotion of the event charity(ies), event sponsors products and services.

13. I acknowledge that the Event Organisers have the absolute discretion in accepting my entry, which may be revoked at any time (at the discretion of the Event Organisers), and in the award of any results, prizes, prize money, prize money jackpot or third party prize or award and I will abide fully and without dispute with all such decisions of the Event Organisers.

14. I have read all the race and safety information, rules and conditions detailed in this waiver and as detailed on the event website
www.runwalk.co.nz and I agree to adhere to these rules and conditions at all times.


KIDS EVENT
As the parent or guardian of the person under the age of 18 who is to participate in the event (the minor) please read this acknowledgment, waiver and release from liability carefully before continuing with the minorís entry:

1. I understand that to participate in the event involves the minor running or walking on public roads used by other people and traffic and I am aware of and have explained to the minor the hazards involved. The hazards include but are not limited to: vehicle traffic, actions of competitors, spectators, event personnel, weather conditions and the minorís physical and mental state of health. In my judgement the minor has sufficient competence and experience to participate safely.

2. On behalf of the minor I certify that the minor is sufficiently fit to participate in this event and I have not been advised otherwise by a qualified medical person.

3. I certify that the minor will be between the ages of 7 and 17 years of age on the specific Event Date entered by the minor/minors guardian.

4. The minorís entry will not be transferred to another person or event.

5. I have explained to the minor the course set out for the event and that the minor is required to follow that course, the minor has agreed to do so and to abide by the road and event rules, and to follow the instructions given to him/her by event officials, at all times. I have explained, and the minor understands, that failure to comply in any way with these matters may lead to the minor being pulled from the event and disqualified.

6. The minor will wear the event number and timing chip as directed by the Event Organisers.

7. Should the event be cancelled or stopped for any reason, or personal circumstances arise that prevent the minor from participating (or completing the event), I accept that the entry fee is non-refundable. Entries are only transferable at the discretion of the Event Organisers and may incur a penalty equivalent to the late entry fee.

8. In consideration of the acceptance of the minorís entry, for and on behalf of the minor (together with my and the minors executors, administrators, heirs, next of kin, successors and assigns):

a) I HEREBY WAIVE, RELEASE AND DISCHARGE from any and all liability for death, disability, personal injury, property damage, property theft and all other foreseeable risks, claims or actions of any kind (including negligence) whatever and however occurring which may arise, at any time, from or in connection with, directly or indirectly, my and/or the minorís participation in or my and/or the minorís travelling to and from this event, the following persons or entities: The Event Organisers, Event Officers and personnel, land managers and/or owners, event sponsors, volunteers, Auckland Council, New Zealand Police, and all of the respective officers, directors, employees, independent contractors, representatives, agents and volunteers of the above persons or entities;

b) I HEREBY INDEMNIFY AND HOLD HARMLESS the persons or entities mentioned in 8(a) above from any and all liabilities, claims or actions (including negligence) whatever and however caused which may arise, at any time, as a result of or in connection with, directly or indirectly, my and/or the minorís participation in or my travelling to and from this event.

9. I acknowledge that the Event Organisers reserve the right to alter the advertised course or start time (at their absolute discretion).

10. I consent to the minor receiving any medical treatment that may be deemed necessary in the event of injury, accident or illness during the event, and I allow that information to be passed on to the Event Organisers or third parties as necessary.

11. I authorise the use of my and/or the minorís name, voice and picture and any information provided by either myself or the minor on this entry form to be used without payment in any broadcast, telecast, communication, promotion, or advertising, and I also agree that the information provided may be used by the Event Organisers for the purpose of promoting future or other events or for the promotion of the event charity(ies), event sponsors products and services.

12. I acknowledge that the Event Organisers have the absolute discretion in accepting the minor's entry, which may be revoked at any time (at the discretion of the Event Organisers), and in the award of any results, prizes, prize money, prize money jackpot or third party prize or award and I will abide fully and without dispute with all such decisions of the Event Organisers.

13. I have read all the Race and Safety Information, rules and conditions detailed in this waiver and as detailed on the event website
www.runwalk.co.nz and have explained the Race and Safety Information, rules and conditions as detailed to the minor and we agree to adhere to these rules and conditions at all times.

14. I represent that I am the parent or legal guardian of the minor who is to participate in the event and acknowledge that by signing this acknowledgement, waiver and release from liability I have agreed that we will both be bound by this acknowledgement, waiver and release from liability together with the Rules and Safety Information rules and conditions as detailed in clause 13.
 
© Run Walk Ltd 2014

 

Safety Information
While the Event Organisers have taken every reasonable measure to ensure your safety, as a participant of the Unitec Run & Walk Events Series, you are responsible for your own safety and enter this event at your own risk.

Safety has been at the forefront of our planning. Not only the safety of participants, but also the safety of our marshals and the public, with considerable planning being undertaken in association with the relevant local authorities.

It is important that you read the following safety message in conjunction with your Waiver and Declaration and adhere to each of the safety guidelines of the event:

    * The course that you will run along may include public roads.
    * These roads are not closed to vehicular traffic. Please treat all roads as OPEN to all traffic at all times.
    * Where possible a coned lane has been provided for you to run in.
    * At all times you must remain within the coned lane.
    * Participants that persist in running outside the coned lane will be removed from the event for their own safety and the safety of the public.
    * Please be aware of vehicles exiting from driveways, business addresses and side streets along the course.
    * If you are instructed to stop anywhere along the course by either a marshal to allow traffic to cross the course you must obey this request.
    * If you have a medical condition that may require attention please ensure you have your doctor's clearance before entering this event.
    * Support Stations are located at approximately 2km to 8km intervals and these have hydration refreshments, and minor first aid support.
    * At all times please obey the instructions of marshals and beware of vehicular traffic.
    * Any participant who fails to obey the instructions of either a marshal or event official will be removed from the event.
    * Please obey all traffic laws and regulations at all times.


Public Roads
All events are run on public roads. Participants should not assume a road is closed and should always run on the footpath unless it is obvious that it is safe to do otherwise.

For your safety, if you are advised by an Event Official, or a Marshal, please immediately move onto the footpath to continue the event. Any participant who continues to run on the road after being requested to move onto the footpath will be removed from the event.



Race Rules
The following minimum age restrictions are in place:

    * Age 7 - KIDS EVENT
    * Age 10 Ė 5km to 9km Walk
    * Age 13 Ė 5km to 9km Run
    * Age 14 Ė 10km to 16km
    * Age 16 Ė 18km-24km
    * Age 18 Ė 28km-32km

Note: All entrants under the age of 16 must be accompanied by an adult for the entire duration of the event (except for kids events) and the accompanying adult takes full responsibility for the safety of the entrant under 16.

The age of the entrant will be that person's age on race day.


Race Etiquette
In the interest of providing a safe and enjoyable event experience for all participants, competitors should be mindful of race etiquette:

    * The use of ipods/mp3 players is discouraged.
    * Position yourself within the start field relative to your ability and your goal time so that faster participants start closer to the start line than you and are not impeded.
    * Keep to the left of the course to allow people to pass on the right.
    * Do not stop or change directions suddenly.
    * Be courteous to your fellow participants at all times.
    * Always follow the directions of all race officials.


Wheelchairs, Cycles, Roller Blades, Prams/Buggies, Skate-Boards
After careful consideration and in consultation with local authorities, due to considerable safety and logistical concerns on the course, all forms of wheeled conveyance including but not limited to wheelchairs, cycles, roller blades, prams/buggies, skate-boards etc are not permitted to enter or participate in the event.

Single baby buggies only (not double or triple) will be allowed in the 5-8km Walk (not Run) Events ONLY. The occupant of the baby buggy cannot walk in the event and will not be charged an entry fee.

Note: Additionally, no dogs/pets/animals or non-registered persons will be allowed to accompany participants in the event.


Walkers & Time Splits
The Unitec Run & Walk Events Series is not a competitive walk event and will not be scrutinized as a walk event.

For those wishing to use the lead up series events to ensure they make the Bridge by cut-off time for the adidas Auckland Marathon, all participants can wear a watch and aim to be 9min per KM or faster in order to prepare the correct pacing.


Race Numbers
The Race Number must be worn on the front of your singlet/shirt and be visible at all times. Failure to do so will result in disqualification or you being removed from the course during the event.


Timing System
Timing Sports provides timing services for Unitec Run & Walk Events and are contracted to deliver and manage the timing and final results for the Event Organisers.

This timing system has many advantages for all participants, including:

    * Fast and accurate results at the event.
    * Net times; the timing chip will register individual start times, even when participants are at the back of the pack.
    * Provisional results are based on gun time and will be posted at the finish venue on race day.
    * Results published to the web site for you, your family and friends.

All participants will be issued with a timing chip when picking up their Race Number at Registration. You will need to take responsibility for your timing chip.

Note: The KIDS EVENT will be timed therefore KIDS EVENT participants will receive a timing chip with their race number.

On Race Day, the timing chip must be tied to your shoe laces before you start and be worn on your shoe throughout the race and over the finish line. There will be timing mats at the start line for the all events and at the finish line so that when you finish, the race timing software will calculate your net time for your event. Please ensure you run over all timing mats and not alongside them.

Note: All Individual Event Participants must remove the timing chip from your shoe and place it in the collection box at the end of the finish chute. It is your responsibility to return the timing chip via the collection box in the finish chute before leaving the finish area. All non-returned timing chips will be charged to you at $25.00 incl GST each.

IMPORTANT NOTE: All Series Participants must keep their timing chips and race bib numbers for the duration of the series. It is the responsibility of the Series Participant to look after the timing chip and race bib number and wear these correctly at each event. All Series Participants must return their timing chip at the last event series after finishing the final Unitec Run & Walk Event.

If you do not finish the event, please ensure you return the timing chip to the Timing Chip Collection officials at the end of the finish chute or mail it back to us at:
Run & Walk Events
Private Bag M129, 300987
Albany 0632
Auckland

PLEASE NOTE: All non-returned timing chips will be charged to you at $25.00 incl GST each.


Start and Finish
Important please sign up for our newsletter or check the website & facebook page the week prior to your event as we may alter start times to accommodate numbers and anything else unforeseen that may arise in the interim. Up to date start times will be placed on each events main page on www.runwalk.co.nz

IMPORTANT NOTE: It is the responsibility of the participant to know the correct start time for their chosen event.

If you are a Walker please start behind the Runners.

Competitor Briefing

In order to ensure everyone involved is well informed, competitors will be briefed: on the event website; via written information via eNewsletter, at the event briefing(s), by day race updates before the start and on event day information boards.

 

A full briefing in English will be at the start line area at 10 mins prior to the start of each event. All competitors will be attending. Briefing will take approx 5 mins.

Please contact racedirector@runwalk.co.nz if you have trouble speaking/interpreting English and we will provide you with a special briefing in written form.


 

Support Station
At a minimum, Support Stations will be located every lap. Each Support Station will include water and Powerade Isotonic or other form of electrolyte replacement drink.


Special Drinks
Special drinks will be the responsibility of each individual participant. The organisers will provide a table for these drinks at the main Support Station. All Special Drinks must be clearly labelled and placed on the Special Drinks Table by the participant (near the end of each lap/start area).


Finish Procedure
After crossing the finish line, participants will proceed through the finish area. St John First Aid support is on hand if required. A final support station is positioned within this area and will have water available.

All Individual Event Participants will be required to return their timing chip to race officials before exiting the finish chute. Public, family and friends will be excluded from within this secure finish area.

IMPORTANT NOTE:
All Series Participants must keep their timing chips and race bib numbers for the duration of the series. It is the responsibility of the Series Participant to look after the timing chip and race bib number and wear these correctly at each event. All Series Participants must return their timing chip at the last event series after finishing the final Unitec Run & Walk Event.


Cut-Off Times
Time restrictions may be in place for the longer events. These will be advertised prior. For longer distances, we may offer an early start time for walkers and runners. Please contact us if you think this may be of interest to you.


Medical
Medical support will be located at the start/finish area, which will also be at the end of each lap for those completing in the longer events. In the event of a medical emergency, dial 111 from the nearest phone and the closest ambulance will be sent to your aid.

If you have a medical condition that could cause you difficulties during or after the race, please first get clearance from your doctor to participate in your event before entering.

Please inform registration staff of any medical conditions cleared by your doctor.

For your safety, it is advised that you do not participate in the event if you have had a fever or cold in the past week, or have a hangover, as these can contribute towards heat exhaustion, dehydration, or life threatening heatstroke.

 

Weather & Environment

The Unitec Run & Walk Events Series will be held at City / Park locations around greater Auckland.  Temperature changes can be experienced and the weather can change within a very short time frame. Careful preparation is required by each competitor. A weather update will be posted on the Unitec Run & Walk Facebook page and Event Information page on the official Website. Please ensure you monitor the weather and dress/prepare appropriately.


F
or extreme weather, participants gear will be checked as each runner enters the start chute by event personnel and a verbal suggestion will be made if the gear appears less than adequate for the conditions.

 


Results
Results will be posted to the www.runwalk.co.nz website by 7:00pm 2 days after the event (we have provided results within a few hours in 2013 and will attempt to do so again in 2014). The published final official results are deemed final by the Event Organisers. For the first few days immediately following the event preliminary results are published and are subject to change pending the final allocation of results.

All participants are required to sign the event waiver and release upon entering. Participants acknowledge that the Event Organisers have the absolute right and discretion in the allocation of all results. Participants must abide fully and without dispute with all such decisions of the Event Organisers.

No discussion or correspondence regarding any results will be entered into by the Event.


Cancellation of Event Policy

In the extremely unlikely event that we are unable to hold the event we may be forced to cancel the event.  This may be due to extreme weather or our venues being closed by a third party or local authority. In this unlikely situation we will implement the following procedure.

   1. Notify radio stations to broadcast prepared announcement regarding the cancellation of the event. The stations to tune in to are:
          * More FM - 91.8FM
          * The Breeze - 93.4FM
          * Radio Live - 100.6FM
          * The Edge - 94.2FM
          * Solid Gold - 93.8FM
          * Kiwi - 102.2FM
          * NewsTalkZB - 89.4FM

   2. A 'Participants' briefing to be held at regular periods at the Registration area and/or start finish area as suitable.

   3.  The website front page will display a notice explaining that the event has been cancelled.


   4. In the event of the event being cancelled All Entry Fees are non-refundable.

 


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